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Smarter expense management

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There is a better way

Zeno arms finance teams with intelligent technology to automate and dramatically streamline the expense administration function, identifying out of policy claims and preventing expense claim fraud.

What is the cost of poor process?
 Manual, Excel-based expense processes cost on average $58 per employee per report and incur a 7% overspend compared to automated expense solutions.

75%

Reduction in processing time for expense claims against a manual process

US $1.0b

Is lost by organizations each year in expense claim fraud

90% +

Of all corporate card expend is on travel related expenses

Automated reconciliation

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Corporate card transactions are pulled in from your nominated bank or financial institution and matched automatically with the correct receipt, so reconciliation becomes an always-on process that's all done in a couple of minutes. 

‘Always on’ expense management

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Say goodbye to the monthly expense claim grind. Employees capture receipts via the mobile app, or email receipts directly to Zeno, add a description or cost centre if needed and submit for approval there and then. 

 

AI receipt 
processing

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From a captured image of a receipt, Zeno's optical character recognition extracts key data including date, vendor, amount and tax information and automatically creates and populates an expense item for the user.

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Integrated with Uber for Business

Bring your corporate spend on Uber under control. Set and apply policy controls and integrate ride data seamlessly between Uber and the Zeno expense platform.
 

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Is your business 'expense fit' checklist

CFO’s responsibilities are becoming ever more demanding and complex.

Managing cash flows, ensuring up-to-date audits and effective governance are key elements of providing visibility to Board decisions and regulatory oversight. 

Download our checklist for:

  • Data on common expense issues
  • A framework for determining the expense 'fitness' of your organisation
  • Key steps you should take to improve expenses management within your business and more

 

DOWNLOAD
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Efficency
Efficient

Set up multiple levels of approvals, and route expense reports according to a variety of parameters. Business managers can approve items directly from an email notification, the desktop application, or via the mobile app. Escalation settings can be configured for delayed approvals.

Flexibility
Flexible

Support corporate card, out of pocket spend, allowances, mileage and cash advance claims. Zeno Expense is flexible enough for enterprise-wide adoption, adding global offices with customised local tax law, or subsidiary companies with their own set of chartered accounts.

Mobility
Mobile

From the app, Zeno users can capture receipts and submit expenses, and managers can review expense claims on the go. No more hanging on to paper receipts, no more laborious expense claims, and users receive automatic status updates throughout the workflow.

Automation
Automated

Zeno’s powerful cloud processing of receipt data (OCR) for mobile and email receipts prevents data transposition errors and automated tax calculation removes the admin burden for users.

Compliance
Compliance

Policy controls are configurable down to the individual user level, and Zeno automatically detects out-of-policy expense items and flags them for easy identification by approvers. Duplicate expense identification flags expenses that are potentially duplicate, to catch mistakes or potential fraud before expense submission.

Revenue
Insight

Zeno provides managers, approvers and finance teams with a full suite of analysis tools that help them to run their budgets more effectively, identify problem areas, and optimize expense policies.

 

Expense management

on the go

The Zeno app uses Optical Character Recognition (OCR) technology to process images of receipts. Expenses captured and submitted via the app are automatically matched with corporate card purchases, where a corresponding transaction exists.

 

Apple App Store
 
Google Play Store
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Key product features

Expense types
  • Corporate Card
  • Out-of-pocket spend
  • Mileage claims
  • Cash advance claims
  • Allowances
Finance controls
  • Suite of expense analysis
  • Compatible with all ERP and Finance system
  • Automated tax calculation (inc GST / FBT)
  • Multiple data feed capability
  • Automated foreign exchange
Governance
  • Policy breach and duplicate expense alerts
  • One-click business approval via mobile app or directly from email
  • Expenses are immediately available for managers / finance to approval
  • Multi-level approval and approval delegation controls
  • Comprehensive policy management and alerts
  • Integrated travel diary
  • Entertainment attendee capture
  • PCI DSS Level 3.2
  • ATO compliant
  • SOX compliant
  • GDPR compliant
User Experience
  • Real-time expense processing
  • Expense capture, submission and approval from mobile
  • AI receipt processing and data extraction (OCR)
  • Email receipts for processing
  • Pre-population of corporate card items with coding + enhanced data
  • Drag & drop expense items
  • Email notifications
  • Multi-language capability
eBook - The Hard Truth About Expense Management

The hard truth about poor expense management eBook

CFOs, now more than ever, need to place controls over spending and to manage risk, while ensuring the business continues to operate efficiently against its financial targets. 

Download your free eBook to understand:

  • how to manage business expenses
  • the challenges for business expense management
  • the benefits of getting it right and;
  • our recommendations on the steps you should take to improve expense management within your business

 

Download Now

Plays nicely with your other systems

Zeno can integrate with most corporate card providers and can ingest or share data with your HR, ERP, Accounting or Finance Management System to reduce manual workflows and improve data integrity.

"Until now, corporate travel and expense management has been a choice between control and compliance or freedom of choice and ease-of-use. Someone had to compromise. Not anymore, not with Zeno" - Darrin Grafton, Serko CEO

 

 

A solution you can trust

Customers in 35+ countries rely on our expense solutions to streamline claims, optimise corporate spending and ensure effective governance.

Find out more

Ready to experience Zeno?